5 Necessities Before Sending Your Workforce Remote
Due to the COVID-19 outbreak, many companies are considering work from home options to facilitate social-distancing and keep their workforce healthy. However, it’s not as simple as sending your employees home, firing up personal laptops and getting back to work. Here are seven things you need to have lined up in order to successfully deploy your remote workforce.
1. Secure Remote Access:
Employees should not have open access to everything on their work systems from their personal computers. This keeps company data protected. In order to be productive through this pandemic, however, employers will need to provide a secure connection utilizing VPN or remote access software. These solutions will mirror the employee’s work desktop without housing all of the data on the individual’s personal system, allowing them to seamlessly continue work.
2. File Sharing Capabilities:
While people will be working in isolation, they must still be able to collaborate. File sharing/group editing software will be critical to moving forward creative or documentation projects through real-time editing, commenting, and versioning. Software like Dropbox for Business, Microsoft Teams/Sharepoint or Google Documents fill this need securely.
3. Enterprise Level Antivirus:
Basic home-level antivirus is not sufficient, particularly in secured industries. Extend your enterprise-level antivirus to home systems that will be accessing your network to create an added layer of protection. You may also consider deploying firewalls on top of individual’s home networks to create the same secure connection employees experience in your office.
4. Video Conferencing:
Meetings must go on while people work remote; however, voice-only leaves much to be desired in terms of tone and context. We highly recommend putting in place video conferencing options. You can implement something as simple as Google Duo/FaceTime, or something more feature intensive, like Zoom or GoTo Meeting.
5. Messaging Software:
You can’t just spin your chair around to talk to your co-worker when working remote, yet it’s not efficient to always pick up the phone. We recommend implementing a messaging software like Microsoft Teams or Slack to open communication channels and allow employees to continue to interact quickly and accurately. Utilizing these tools, you can set up one-on-one conversations or set up channels to facilitate team communication.